Pricing
PricingStarter 5 Users
Perfect for individuals and small teams to run WorkDuty task and project platform. at $5.9 per user
$29.86
/ month
- 5 User Seat
- Unlimited AI Requests Using Own API Key
- Access to All Core Features
- Resourse Planner & Variance / Cost Analysis
- Request or Information (RFI)
- Smart TaskBoard Comes Standard
- Project Management
- Project Invoicing, Estimates and Proposals
- Over 300 Custom Modular Addons
Pro plan 10 Users
Ideal for scaling teams that need more power and flexibility to run WorkDuty task and project platform. at $5.9 per user
/ month
- 10 User Seat
- Unlimited AI Requests Using Own API Key
- Access to All Core Features
- Resourse Planner & Variance/ Cost Analysis
- Request or Information (RFI)
- Smart TaskBoard Comes Standard
- Project Management
- Project Invoicing, Estimates and Proposals
- Over 300 Custom Modular Addons
- Workflow Automation
- Priority Support
Business plan
Scale your storage needs without limits, teams and businesses to run WorkDuty task and project platform. at $5.9 per user.
$149.33
/ month
- 25 to Unlimited Users
- Unlimited AI Requests Using Own API Key
- Access to All Core Features
- Resourse Planner & Variance/ Cost Analysis
- Request or Information (RFI)
- Smart TaskBoard Comes Standard
- Project Management
- Project Invoicing, Estimates and Proposals
- Over 300 Custom Modular Addons
- Dedicated Account Manager
- Custom AI Model Training
- Enterprise-grade Security
- SLA & Compliance Support
Task-level pricing fields
- Hourly rate per task
- Estimated hours tracking
- Billable flag
- Task-level cost calculation
Task templates
- Reusable task structures
- Pre-configured pricing templates
- Template capture from existing tasks
- Template metadata storage
Project and customer integration
- Link tasks to projects
- Link tasks to customers/clients
- Project-level cost aggregation
- Customer-level cost tracking
Time and cost tracking
- Estimated hours per task
- Logged hours tracking
- Budget vs actual comparison
- Cost variance analysis
Task properties and metadata
- Custom task fields
- Task descriptions and notes
- Priority levels
- Status tracking
Bulk operations
- Bulk task creation
- Bulk task updates
- Template-based task generation
- Mass pricing updates
- Bulk convert to parent task to subtask
- Bulk comment
- Bulk Attachement
- Bulk Delete
- Bulk Assign user to tasks
Resource planning integration
- Staff hourly rates
- Cost analytics by project/customer
- Budgeted vs actual costs
- Profit margin calculations
Task hierarchy and organization
- Parent-child task relationships
- Task grouping by project
- Milestone tracking
- Task dependencies
AI task generation
- AI-powered task creation from prompts
- Automatic task description generation
- AI-generated checklists and tags
- Context-aware task suggestions
- Time estimate suggestions
Task access and permissions
- Role-based access control
- Project-based permissions
- Visibility settings (public/private/project)
- Assigned task access
- Created task ownership
- Multiple filters and sorting
Checklist management
- Multiple checklists per task
- Checklist items with assignees
- Progress tracking (completion percentage)
- Due dates for checklist items
- Item reordering and organization
Attachment and document management
- File uploads to tasks
- Multiple file attachments
- Cloud storage integration
- Document versioning
- File type validation
- Attachment organization
Custom question builder
- Multiple field types (text, select, number, etc.)
- Required/optional fields
- Question descriptions and labels
- Supports pricing-related questions
Structured response collection
- Stores answers per question
- Supports text and JSON answers
- Tracks respondent information
- Response history tracking
File attachment management
- Upload price lists, quotes, or specifications
- Cloud storage integration
- Document library per RFI
- Required file uploads option
Project and customer integration
- Links RFIs to specific projects
- Links RFIs to customers/clients
- Task-level association
- Context-aware pricing requests
RFI templates
- Reusable question sets
- Pre-configured pricing templates
- Default recipients and settings
- Template-based price list requests
Response analytics and tracking
- Response rate metrics
- Response velocity tracking
- Status monitoring (sent, responded, expired)
- Historical response patterns
Multi-recipient support
- Send to multiple contacts
- Individual delivery tracking
- Bulk distribution for pricing requests
Expiry and deadline management
- Configurable expiration dates
- Automatic expiry tracking
- Renewal capabilities
- Deadline alerts
Hourly rate management
- Task-level rates
- Staff-level rates
- System default rate
Cost analytics
- Budgeted vs actual cost tracking
- Cost variance analysis
- Average hourly rate calculation
Multi-dimensional cost breakdown
- Project-level costs
- Customer-level costs
- Staff-level costs
Time tracking integration
- Estimated hours (budgeted)
- Logged hours (actual)
- Hour allocation tracking
Rate priority system
- Task rate → Staff rate → Default rate
- Supports flexible pricing per task or resource
Financial metrics
- Total budgeted cost
- Total actual cost
- Cost variance percentage
- Projects over/under budget tracking
Historical data analysis
- Cost trends over time
- Historical rate analysis
- Performance-based pricing insights
Document upload and management
- Multiple file format support (PDF, DOC, DOCX, ODT, RTF, TXT, PPT, PPTX, XLS, XLSX)
- Automatic PDF conversion (LibreOffice integration)
- Document versioning
- File size validation (up to 50MB)
- Cloud storage integration
Document templates
- Reusable document templates
- Template library with sharing options
- Template-based document creation
- Include baseline PDF in templates
- Public/private template sharing
Form field management
- Multiple field types: signature, initials, text, date, checkbox, paragraph, email, phone, number, select, radio, dropdown, stamp, card, attachment
- Custom field positioning (x, y coordinates)
- Field sizing and formatting
- Required field validation
- Field labels and help text
- Placeholder text and tooltips
- Default values
- Character limits
- Validation patterns
Multi-party signing workflow
- Multiple signers per document
- Signing order configuration
- Role-based party assignment
- Individual access tokens
- Party status tracking (sent, viewed, signed, declined)
Integration with Perfex CRM
- Import from Estimates (generate PDF from estimates)
- Import from Invoices (generate PDF from invoices)
- Import from Proposals (generate PDF from proposals)
- Task-level document association
- Project-level document linking
- Customer/client integration
Document status and tracking
- Status workflow (draft, sent, viewed, signed, completed, expired, cancelled)
- Expiration date management
- Completion tracking
- Event logging and audit trail
- IP address and user agent tracking
Attachment management
- Multiple attachments per document
- File type validation
- Attachment organization
- Download capabilities
- Attachment size limits
Email notifications
- Automated sending to signers
- Completion notifications
- Reminder emails
- Status update emails
PDF processing and rendering
- PDF.js integration for viewing
- Page navigation
- Zoom controls
- Field rendering on PDF
- Multi-page document support
Security and access control
- Secure access tokens
- Encrypted document storage
- CSRF protection
- Authentication requirements
- Link expiration
- Direct Private cloud Storage
Document completion and finalization
- Auto-completion when all parties sign
- Finalized document generation
- Signed document storage
- Completion timestamps
Document decline handling
- Decline option for signers
- Decline reason tracking
- Decline notifications
Project creation and configuration
- Quick project creation modal
- Client/customer association
- Project name and description
- Start date and deadline management
- Project status tracking (active, completed, on hold)
Project team management
- Team member assignment
- Staff picker for member selection
- Project member roles
- Access control by project membership
- Admin vs. regular user permissions
Project templates
- Reusable project templates
- Template capture from existing projects
- Industry-specific templates
- Template metadata and statistics
- Template-based project creation
Milestone management
- Milestone creation and tracking
- Milestone association with tasks
- Milestone filtering by project
- Milestone completion tracking
Project task management
- Task association with projects
- Project-level task filtering
- Task hierarchy within projects
- Bulk task operations by project
Project access control
- Permission-based project visibility
- Role-based access (admin, member, viewer)
- Project-specific access restrictions
- Accessible projects filtering
Project health and risk assessment
- Automatic risk categorization (On Track, Watch, At Risk, Overdue)
- Completion percentage tracking
- Deadline monitoring
- Risk bucket assignment
- Project health scoring
Project analytics and reporting
- Project completion rates
- Task distribution analysis
- Hours tracking (estimated vs. logged)
- Project progress visualization
- Project portfolio dashboard
Project financial management
- Budgeted cost tracking
- Actual cost calculation
- Cost variance analysis
- Revenue tracking per project
- Profit margin calculations
- Budgeted vs. actual hours comparison
- Cost variance percentage
Resource planning integration
- Project-level resource allocation
- Capacity planning per project
- Resource utilization by project
- Project workload distribution
- Staff allocation to projects
Project timeline and scheduling
- Gantt chart view
- Project timeline visualization
- Deadline tracking
- Task scheduling within projects
- Dependency management
Project dashboard and metrics
- Real-time project metrics
- Project status overview
- Completion trends
- Project distribution charts
- Top projects identification
- Project performance indicators
Customer-level project aggregation
- Customer project portfolio view
- Customer workload analysis
- Project distribution by customer
- Customer profitability tracking
- Customer-level cost aggregation
Project variance analysis
- Budget vs. actual variance
- Hours variance tracking
- Cost variance reporting
- Variance percentage calculations
- Over/under budget identification
Advanced project filtering
- Multi-criteria project filtering
- Project search functionality
- Date range filtering
- Status-based filtering
- Client-based filtering
Project export and reporting
- Excel export
- PDF report generation
- Project data export
- Custom report generation
- Scheduled reporting
Project collaboration features
- Project-based communication
- Document sharing per project
- Project activity tracking
- Team collaboration tools
Project integration capabilities
- Integration with document signing
- Integration with RFI system
- Integration with task management
- Integration with time tracking
- Integration with invoicing system
Project templates and automation
- Automated project creation from templates
- Template-based task generation
- Project structure replication
- Industry-specific project setups
Project performance analytics
- Project velocity tracking
- Average completion time
- Project efficiency metrics
- Team performance by project
- Historical project analysis
Time-based billing
- Billable task tracking
- Hourly rate configuration (task-level, staff-level, default)
- Time logging and tracking
- Billable hours calculation
- Billed status tracking
Billing rate management
- Task-level hourly rates
- Staff member hourly rates
- Default system hourly rate
- Rate priority system (task > staff > default)
- Rate fallback logic
Cost calculation
- Budgeted cost (estimated hours × rate)
- Actual cost (logged hours × rate)
- Cost variance analysis
- Cost per project/customer/staff
- Average hourly rate calculation
Billing integration
- Integration with invoicing system
- Billable hours export
- Time tracking for billing
- Billing status tracking
Estimate creation and management
- Estimate creation
- Estimate numbering system
- Client/customer association
- Estimate status tracking
Estimate PDF generation
- PDF generation from estimates
- Customizable PDF templates
- Estimate document export
- PDF import to document signing
Estimate integration
- Integration with document signing
- Task-level estimate association
- Project-level estimate tracking
- Conversion to invoices
Estimate tracking
- Estimate approval workflow
- Estimate expiration management
- Estimate versioning
- Estimate history
Invoice creation and management
- Invoice creation
- Invoice numbering system
- Client/customer association
- Invoice status tracking (draft, sent, paid, overdue)
Invoice PDF generation
- PDF generation from invoices
- Customizable invoice templates
- Invoice document export
- PDF import to document signing
Invoice line items
- Line item management
- Product/service catalog integration
- Quantity and pricing
- Tax calculations
- Discounts and adjustments
Payment tracking
- Payment recording
- Partial payment support
- Payment method tracking
- Outstanding balance calculation
Invoice integration
- Integration with document signing
- Task-level invoice association
- Project-level invoice tracking
- Integration with time tracking
- Sage Pastal
- Xero
- Quickbooks
Proposal creation and management
- Proposal creation
- Proposal subject and content
- Client/customer association
- Proposal status tracking
Proposal PDF generation
- PDF generation from proposals
- Customizable proposal templates
- Proposal document export
- PDF import to document signing
Proposal workflow
- Proposal approval process
- Proposal acceptance tracking
- Conversion to estimates/invoices
- Proposal expiration management
Proposal tracking
- Proposal versioning
- Proposal history
- Client response tracking
- Proposal analytics
Purchase management
- Purchase order creation
- Purchase history tracking
- Purchase request management
- Vendor/supplier management
Purchase checkout
- Checkout process
- Payment gateway integration
- Purchase plan selection
- Purchase confirmation
Procurement integration
- Integration with billing system
- Cost tracking for purchases
- Budget allocation
- Approval workflows
Vendor management
- Vendor information storage
- Vendor performance tracking
- Purchase order to vendors
- Vendor payment tracking
Testimonial
“As a project manager juggling 12+ client projects, WorkDuty has been a game-changer. The smart task board keeps my team aligned, the resource planning prevents burnout before it happens, and having cloud storage and e-signatures integrated means we never chase documents. The analytics dashboard alone saves me 10 hours a week in reporting. It’s like the Swiss Army knife of project management we’ve been searching for.”
John Muabe
Senior Project Manager | Nubfix
“WorkDuty has transformed our audit firm’s operations. The RFI module replaced chaotic email chains with structured client queries, while the legally-binding document signing cut our report turnaround by 70%. With resource planning for our audit teams and centralized cloud storage for working papers, compliance has never been more streamlined.”
Tshisikhawe Khangale CA(SA), RA
Senior Audit Parner | CA RA Mpako Inc
“WorkDuty has revolutionized our route planning and team coordination. The smart task board gives us real-time visibility into collection schedules, while resource planning ensures our trucks and crews are optimally deployed. Document signing has eliminated paperwork delays for municipal contracts.”
Joseph Kotto
Waste Plant Cordinator | Kenfac WasteGo
“I’ve tried countless project tools that were either too simple or overwhelmingly complex. WorkDuty strikes the perfect balance. I can manage my task board in minutes, but the resource planning and analysis features have the depth my enterprise clients require. Having legally-binding e-signatures built-in means I close deals faster. It’s powerful enough for my largest clients but simple enough for my daily solo work.”
Priya S
Independent Business Consultant | A1 Market
“From initial scoping to final sign-off, WorkDuty handles our entire IT implementation workflow. We assign resources based on real-time availability, track every task on the visual board, store all technical specs in the integrated cloud, and get client sign-offs digitally. The analysis tools provide transparency that keeps both our team and clients confident. It’s the single source of truth we’ve standardized on across all departments.”
Robert Kirt
IT Implementation Manager | Silver Solutions
“For our fast-growing startup, resource planning used to be a guessing game. WorkDuty’s visual resource planner lets us see exactly who’s overloaded and who has capacity. Plus, the seamless cloud storage and document signing eliminated our dependency on 5 different tools. We’ve cut project setup time by 60% and now onboard new clients with contracts signed in under an hour.””
Chloe P
Senior Wealth Manager | AfroGlass